Everyone always misses something. Sometimes something important – and this is especially frustrating. Probably everyone could do more if they could manage themselves and their time a little better, organize their work and life more successfully.
If you get such thoughts from time to time, you can pick up time-management tools for yourself. They help you manage your time better.
Your productivity is largely determined by how effectively you distribute your workload. And this is especially true when you need to balance multiple projects and priorities at work simultaneously.
When you’re overwhelmed by an unbalanced workload, deadlines are missed, overall productivity suffers, and you feel burned out.
In order for you to maintain maximum productivity, you must have a strategy for allocating resources to the right projects and tasks at the right time.
So, here are 5 tools that can help you manage your working day.
What is Monday.com
Monday.com is a project management tool designed for both teams and single users. A tool for managing, monitoring, and exchanging data with employees, partners and customers, it allows you to manage projects as well as individual operational or personal tasks, coordinate activities in the team and with partners.
To start working with the service you need to go through the registration stage. To do this you need to make a few steps – specify your e-mail address, the name of your organization, and select the name of the domain. Please note, if you’re registering an office for teamwork, it’s better to use your work address.
Once you’ve gone through all the steps of registration, your office will open before you, and immediately you have a choice.
The service offers 71 workboard templates for various tasks – from a major project to the work of the sales department. It must be said that the templates are well thought out in terms of the logic of the maintenance of certain tasks, and even the functionality of the tasks is already configured to their specifics.
You can also choose to create a working board without any preset templates. In this case, you will form its appearance according to your tasks and needs.
What is ClickUp
ClickUp is a service that includes all the necessary features for task management. The service is intuitive for the user, the lightweight design and the tutorials that pop up the first time you use ClickUp will help you understand the basic functions within an hour. ClickUp combines dozens of different functions: goal and task list compilation, chat, document creation, notifications, scheduling, and many more.
ClickUp’s goals and tasks are arranged in a hierarchy:
- “Workspace” is the base of the hierarchy, represents the activities of the organization as a whole.
- “Workspace” is subdivided into “Spaces” with their own structure. Each “Space” has its own settings, and users, for example, can combine employees from the same department.
- “Sheets” is a folder consisting of individual “Tasks”, “Checklists”, “Subtasks” stored in “Spaces”.
There are several options for viewing tasks and other project management elements on the service: dashboard, task sheet, kanban board, calendar, and Gantt chart.
Tasks in ClickUp can be fully customizable to the user’s needs: change color, add links, documents, images and videos, charts, assign roles to employees, chat, set deadlines, etc.
What is Toggl
Toggl is a web service for tracking both your personal and team time. The service is suitable for accurate and transparent monitoring of work under a client, for managing employee time, or for increasing personal productivity. It will help you generate time usage reports or export schedules.
The main characteristics of the Toggl:
- Setting up projects, clients, tasks, and tags.
- Time tracking.
- Reporting.
- Dashboard.
- Project colors.
- Levels of access rights.
- User groups.
- Deactivating users.
- Chrome extension.
- Import from other services.
- Offline mode.
- Archiving projects.
- Mass changes.
- Paid rates.
- Exporting reports to Excel (XLS).
- Rounding decimals in reports.
What is Calendly
Calendly is a service that is ready to replace the phone and mail to schedule various meetings faster.
It allows you to set up reminders in the email, their design, brand the service, create group events and invitation links, generates reports, and integrate with other apps.
Calendly’s main features:
- API access.
- Team dashboard and event scheduling.
- Automatic notification by mail.
- Group events.
- Automatic reminders.
- Customizable templates.
- Personalized invitation link.
- Customizable branding.
- Types of events.
- Secret events.
- Activity tracking.
- Collaboration tools.
- Reports and statistics.
- Knowledge base.
What is ActiveCollab
ActiveCollab is an online tool for managing projects and creating a collaboration platform. It stores all project data in one place, managing them and business processes centrally. It can be installed either on a server or used in the cloud, measuring project progress and managing time. ActiveCollab allows you to assess employee performance, analyze employee profiles, etc.
ActiveCollab offers a complete set of tools for managing business processes, projects, and tasks. Tasks are evaluated based on labor productivity. ActiveCollab knows how to track project time and costs, so you can estimate its exact cost.
The main features of ActiveCollab:
- Project Collaboration Center.
- Customizable home screen.
- Version control system integration.
- Time and cost estimation and tracking.
- Email integration.
- Team collaboration.
- Project management.
- Task management.
- Account management.
- Calendar.
- File manager.
- Editing documents together.
- Preview your profiles.
- 30-day trial.
- Scalable plans.
- Adding multiple users.
- Monthly and annual fees.
- Mobile apps.
- Online support.
The right workload management tool will simplify time-consuming tasks and help you plan your workload efficiently so that your projects progress properly.
Investing in workload management software won’t just improve workflow management, it will pay off in the greater success of your projects. It’s more than worth its weight in gold.
